Every Meeting Becomes a Task List in Seconds AI for project management that surfaces action items, sets deadlines, and keeps your team aligned — no scattered notes, no missed follow-ups.
AI for project management that reads your workflow, surfaces at-risk tasks, and reschedules conflicts before a client ever notices.
Auto-Generated Task Lists
TaskFlow AI converts meeting transcripts and project briefs into structured, assignable task lists in seconds.
Deadline Drift Detection
Automated alerts surface slipping deadlines before they breach, so no client commitment gets missed.
Meeting-to-Action Summaries
Every meeting becomes a timestamped summary with action items, owners, and due dates attached automatically.
Workflow Suggestions Engine
AI analyzes your team's work patterns and recommends workflow adjustments that cut coordination overhead.
Smart Scheduling Assistant
TaskFlow maps team availability against task urgency and proposes realistic sprint plans with zero manual calendar juggling.
Cross-Tool Task Sync
Tasks created in Slack, email, or docs are captured and centralized so work scattered across tools stops falling through cracks.
Workload Balance View
A live snapshot of each team member's task load lets leads redistribute work before bottlenecks form.
Recurring Workflow Templates
Save any project structure as a reusable template and launch a fully populated task board in one click.
Priority Re-Ranking on Changes
When scope shifts, TaskFlow recalculates task priorities across the board and notifies affected owners immediately.
No-PM Onboarding Playbook
Built-in onboarding sequences walk new team members through active projects without a dedicated project manager explaining anything.
How much does TaskFlow AI cost?+
Plans start at $29/month for teams up to 10. Larger teams (up to 50) pay $79/month. No per-seat pricing — one flat rate covers your whole crew.
How long does setup take?+
Most teams are running in under 20 minutes. Connect your calendar and existing tools, invite your team, and TaskFlow starts generating task lists from your next meeting automatically.
Does TaskFlow AI read our meeting recordings?+
Yes — it processes transcripts to extract action items, owners, and deadlines. Transcripts are deleted from our servers within 24 hours of processing and are never used to train our models.
Who owns the data TaskFlow AI generates?+
You do. Task lists, summaries, and workflow data belong entirely to your organization. You can export everything in CSV or JSON at any time, for any reason.
Which tools does it integrate with?+
TaskFlow connects to Google Meet, Zoom, Slack, Notion, Linear, Jira, and Google Calendar out of the box. A Zapier integration covers 5,000+ additional tools.
We already use Asana/Notion — why switch?+
TaskFlow doesn't replace your existing tools; it sits on top of them. It auto-populates Asana tasks and Notion pages from meeting notes so your team stops entering data manually.
What happens when a deadline is about to slip?+
TaskFlow sends the task owner a Slack or email alert 48 hours before the due date if progress looks stalled. It also flags the risk to the project lead so nothing surfaces as a surprise.
Can I cancel anytime?+
Yes. Cancel from your account dashboard on any day — no cancellation fees, no notice period required. Your data stays exportable for 30 days after cancellation.
Is there a free trial?+
Every new account gets a 14-day trial with full features, no credit card required. At day 14 you choose a plan or your account pauses — nothing gets deleted for 30 days.
How accurate are the AI-generated task lists?+
Accuracy depends on meeting audio quality and structure, but teams typically see 85–90% of action items captured correctly after the first week of calibration. You can edit, delete, or reassign any generated task in one click.
Is TaskFlow AI secure enough for client work?+
Data is encrypted in transit and at rest using AES-256. TaskFlow is SOC 2 Type II certified and supports SSO via Google Workspace or Okta for access control.
What if the AI misses something from a meeting?+
Every generated summary includes a one-click feedback button. Flag a missed item and TaskFlow adds it to the task list immediately — the correction also improves future extractions for your team.
Ready to get started?
AI for project management that reads your workflow, surfaces at-risk tasks, and reschedules conflicts before a client ever notices.